Privacy Notice

4.1 We must have a lawful basis for processing your information; this will vary according to the circumstances of how and why we have your information but typical examples include:

4.1.1 the activities are within our legitimate interests in advancing and maintaining the Roman Catholic religion, (e.g. where we use information provided when your child is baptised to follow up with families for first communion) or in providing information about the activities of the Parish, or in raising charitable funds

4.1.2 you have given consent (which can be withdrawn at any time by contacting us using the details below) for us to process your information (e.g. to send you marketing or fundraising communications by email or SMS);

4.1.3 we are carrying out necessary steps in relation to a contract to which you are party or prior to you entering into a contract (e.g. where you enter into a hire agreement for one of our facilities);

4.1.4 the processing is necessary for compliance with a legal obligation (e.g. where we pass on information to a local authority for safeguarding or other reasons);

4.1.5 the processing is necessary for carrying out a task in the public interest (e.g. updating and maintaining the civil register of marriages); or

4.1.6 to protect your vital interests (e.g. if you were unfortunate enough to fall ill or suffer an injury on our premises, then we may pass on information to the NHS for treatment purposes and to family members).

4.2 If we process any Special Categories of Personal Data we must have a further lawful basis for the processing. This may include:

4.2.1 where you have given us your explicit consent to do so (e.g. to cater for your medical or dietary needs at an event);

4.2.2 where the processing is necessary to protect your vital interests or someone else’s vital interests (e.g. passing on information to the Police);

4.2.3 where the processing is carried out in the course of our legitimate activities as a Roman Catholic Parish working with and supporting our current and former parishioners and the information is not shared outside the Roman Catholic Church other than with your consent (e.g. carrying out parish censuses);

4.2.4 you have made the information public;

4.2.5 where the processing is necessary for the establishment, exercise or defence of legal claims;

4.2.6 where the processing is necessary for carrying out the Parish’s employment and social security obligations; or

4.2.7 where the processing is necessary for reasons of substantial public interest (e.g. where steps are taken to prevent fraud or other dishonest activity); provided that the legal basis is proportionate to the aim pursued and provides for suitable and specific measures to safeguard your rights, or is part of our legitimate interests as a Roman Catholic Parish and charitable institution.

4.3 If we Process any Personal Data comprising criminal convictions or offences we must also have a further lawful basis for the processing. This may include:

4.3.1 where the Parish is exercising obligations or rights which are imposed or conferred by law on us or you in connection with employment, social security or social protection and the Parish has an appropriate policy document in place (e.g. to undertake appropriate checks on individuals prior to taking up a role);

4.3.2 where it is necessary for the prevention or detection of an unlawful act (e.g. passing on information to the Police or other investigatory body);

4.3.3 where the Parish is complying with or assisting others to comply with regulatory requirements relating to unlawful acts or dishonesty (e.g. passing on information to the Police or other investigatory body);

4.3.4 where it is carried out in the course of safeguarding children or other individuals at risk e.g. making a safeguarding disclosure;

4.3.5 where an individual has given their consent to the processing;

4.3.6 where the Parish is establishing, exercising or defending legal claims (e.g. providing information to our insurers or lawyers in connection with legal proceedings);

4.3.7 where it is necessary to protect the vital interests of an individual (e.g. passing on information to the Police); or

4.3.8 where it is carried out in the course of the Parish’s legitimate activities as a not-for-profit body with religious aims (e.g. carrying out pastoral activities).